Artech’s BEACON ERP System

Beacon2Welcome to Artech’s interactive BEACON page. BEACON — Business Enterprise Automated Core Operations Network — is an industry-unique, customized ERP system dedicated to supporting Artech’s corporate employees, contractors, and subcontractors.

BEACON represents a significant advancement in the automation and streamlining of Artech’s processes, reinforcing the company’s full lifecycle recruiting practice that rivals that of any other staffing company.


BeaconQuestion: I cannot attach documents in BEACON
Answer: We have found some issues with the names of documents that cannot be attached and uploaded. To rectify this, we suggest you use the following file naming conventions:

•Keep the file/document name as short as possible
•Do not use spaces between words or other punctuation marks in the file/document name (i.e. “Joe’s Time Sheet” should be “joestimesheet”)

Question: I also cannot delete any timesheets or attachments, in the event that I make a mistake. When will this be fixed?
Answer: Once you’ve submitted your timesheet, you can no longer modify it.
In order to correct it, send an email to requesting that your timesheet be rejected. Once that has been done, you will be able to re-access and resubmit your time.

Question: I entered my time in BEACON but it is not showing the extra hours as overtime.
Answer: You must enter all your time as “Regular” time. BEACON will automatically calculate the OT hours.

Question: I made a mistake when entering my time, and I already submitted it. How do I fix it?
Answer: Send an email to requesting to reject your timesheet. Once that has been done, you will be able to resubmit your time.

Question: I entered my time in BEACON but there was no validation of the submission or attachment.
1. Did you click Submit?
2. Are you seeking validation on the Monthly calendar view? Your submitted timecard will not appear immediately on the Monthly calendar. It will appear after the time has been processed by the system.

Otherwise, please take a screen shot of your time entry screen and email it to

Question: I entered my time in BEACON but it doesn’t show up in the Monthly calendar view.
Answer: Your time won’t show up in the Monthly calendar view immediately. It will appear once the time has been processed in the system.

TIP: Don’t forget to click Save every time you make a change in BEACON. And when you’re done and confident that your information is accurate, click Submit.

Question: When will I receive my BEACON UID and Password?
Answer: We have started assigning BEACON usernames and passwords. The BEACON URL is

If you have not yet received your user name and password, you will be receiving it shortly.
Please be alert for an email from

Question: How will my manager access the system to approve my timecard (has any information been sent to him)? What if my manager is not able to sign my timesheet because he is on vacation or sick, will I be paid?
Answer: How your manager will receive and approve your timecard will depend on whether you utilize a VMS tool such as IQN or Fieldglass to submit your time or whether this is done manually or via an internal client system. Please review the Presentations on the Artech Circle #5 (Consultants) or #7 (Consultants using VMS tool) for specific instructions.

Your manager will have the ability to assign an alternative approver in his/her absence to ensure timesheets are approved.

Question: Was my manager and company notified of this change?
Answer: Yes, Artech’s clients, managers and those for which any specific process change is required have been informed.

Question: I have other questions on BEACON. Who do I contact?
Answer: First, we suggest you contact your Talent Management Specialist (TMS). You may also email your questions to

BEACON Training Guides

Beacon3Welcome. Below you will find a directory of BEACON training guides. Please select the description that describes your role, then click on the hyperlink for the presentation guide.

You are an Artech…
• Contractor working at IBM and using the Claim reporting system (#1)
• Subtier Contractor working at IBM and using the Claim reporting system (#2)
• Contractor using an Approved Time Sheet (#5)
• Contractor using a VMS tool (#7)
• Contractor working at Black & Veatch (#9)
• BEACON Overview for Subtier Partners (#13)

If you are not sure what category you fall into, contact your Talent Management Specialist (TMS) or email us at with your name, client assignment, and work location.